Stand Builder Area

This section contains all the information for the constructors involved in the Assembly and Disassembly stage, before and after the event. Contractors shall ask for the technical floor plan to exhibitors company.
Entrance Permit pdf
stand preparation and dismantling

DOCUMENTATION:

In order to obtain the authorization for the construction of the exhibition space allocated, inside Veronafiere exhibition centre, the exhibitor shall upload in the exhibitors reserved area the following documents:

COMPULSORY DOCUMENTS EXHIBITORS MUST SEND BEFORE ASSEMBLY STAGE

  • Technical set-up project comprising floor plans and cross-sections (in a 1:50 or 1:100 scale) complete with measurements and perspective views;
  • Copy of latest payment receipt of a third-party liability insurance policy indicating coverage of no less than €2,500,000. The insurance policy shall be valid within 6 days before the event and up to 6 days after the manifestation;
  • List of personnel working for the company itself inside the exhibition Centre, with Consent Form for fitters’ employees pursuant to Legislative Decree 196/2003.
  • “Declaration of correct installation of materials for fire reaction purposes” form and copy of the certificates proving the reaction-to-fire performance requirements of all the materials used in stand construction.

On completion of work, the related Declaration of conformity to standards form must be fill out by the Constructor company.

IMPORTANT NEWS

If the stand belongs to the Special set-up* category and/or is more than 3 metres in height, the approval of the stand set-up project may require additional costs in order to obtain the Structure approval Form that only Veronafiere Exhibition Centre can release. Therefore, we kindly invite you to examine the New Form 5/C. The Form 5/C, when required, shall be fill out by the Exhibitor company.

*Special set-up

Set-ups with even only one of the features listed below are included in the “Special set-up” category:

  • Height more than 4.50 metres
  • Portals or ceilings with open space of more than 4.50 metres;
  • Mezzanines (even if not accessible);
  • Platforms at a height of more than 0.40 metres;
  • Scaffolding;
  • Self-supporting metal without walk-over decking; 
  • Appendages and/or anchorage to Veronafiere structures;

OPTIONAL DOCUMENTS EXHIBITORS SHALL SEND BEFORE STAND ASSEMBLY

  • Timetable Extensions Form
  • For special set-up, in addition to the compulsory documents listed above, it is necessary to present the Static calculation report for the structures with the relative executive design, written in Italian. The form must be signed and stamped by an accredited professional registered in Italy with the Order of Engineers or Architects. The static calculation report can be requested to Veronafiere’s Certification Service. The certificate of static suitability will be released by Verofiere exclusively upon the presentation of the New Form 5/C 

STAND FITTERS MUST SEND THE ABOVE MENTIONED DOCUMENTATION TO EACH EXHIBITOR CLIENT

ATTENTION: In case of non-delivery and/or approval of the set-up project, Veronafiere may forbid access to the Exhibition Centre to fitters/exhibitors. Furthermore, the documentation inspection on site may require long waiting times.

THE STAND SET-UP WILL BE AUTHORIZED ONLY IF THE PROJECT HAS BEEN APPROVED BY BOTH AFIDAMP SERVIZI TECHNICAL OFFICE AND VERONAFIERE CONTROL OFFICE

We invite you to examine the following documentation:

APPENDAGES

You can find all the information regarding appendages in Section 3 - Ceiling appendages and suspended structures of Veronafiere Technical regulation 2015.
Veronafiere’s halls have hooks to the ceiling that exhibitors can use to hang lightning systems, billboards and ceiling units.
Upon exhibitor request, Veronafiere will provide a cable of the maximum load-bearing capacity of 150kg. The cables will be positioned at the maximum height available.
The exhibitor will have to indicate the hall and hook number to Veronafiere in order to grant the correct implementation of the appendage.

FOR INFORMATION PLEASE CONTACT:
ANDREA RIGHETTI - Veronafiere Servizio Gestione Immobili - tel. +39 045 8298.313 – fax +39 045 8298.289 – e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

Please find hereunder the technical floor plan with the location of the ceiling hooks.

EXHIBITION CENTRE FLOOR PLANS

Please find hereunder the technical floor plans of Veronafiere’s halls/area and palaexpo

SET-UP AND DISMANTLE DAYS

  • Set-up: form Friday, May 15 to Monday, May 18
  • Dismantle: form Friday, May 22 to Monday, May 25

PLEASE NOTE: Please contact directly the exhibitor in order to receive each individual Technical Floor Plan.
Our technical department is at your disposal for any additional clarifications you may require regarding setting up stands under these regulations This email address is being protected from spambots. You need JavaScript enabled to view it.

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