Fitting procedures

This section provides full information on the fitting up and taking down of stands before and after the show.

ATTENTION 
All compulsory documents necessary for the stand project approval must be uploaded in the Verona fiere Portal by, and no later than, 28 April 2017

FITTING UP OPTIONS

EXHIBITORS must log in to the exhibitor’s reserved area from Pulire official website and access to the Stand Document Portal of Veronafiere portal to pick their preferred stand fitting option from the following:

1) OWN PERSONNEL (stand fitted by own staff)

To obtain approval for the stand design, exhibitors must upload the obligatory fitting up documents. 

WHAT MUST THE EXHIBITOR DO?

Exhibitors choosing to use their own personnel to set up the stand should upload all obligatory documentation to the Veronafiere portal via the link in the exhibitors' reserved area.

OBLIGATORY DOCUMENTATION

For stand approval upload the following documents to the Veronafiere Document portal:

  • Floor plan and scale drawings (1:50 or 1:100) with perspective views
  • Form 5b STATEMENT ON THE FIRE REACTION OF MATERIALS accompanied by a copy of classification and fireproofing certificates for all materials used
  • Form 5c AUTHORIZATION OF THE STRUCTURES (only for “special setups” > see details on form)
  • Once stand assembly in the fair is complete, fill in Form 4 STATEMENT OF CONFORMITY TO PROFESSIONAL STANDARDS

For special structures, in addition to the obligatory documents, exhibitors must also provide a structural analysis report complete with working plans drawn up and signed by a certified member of the Order of Engineers/Architects.  The structural analysis report can also be obtained from the Veronafiere Certification Service.

Forms 4 / 5b / 5c are available from the DOCUMENTS section of the Veronafiere portal. For details and procedures on uploading documents to the Veronafiere portal see the Exhibitor's Manual.

Do not send material by e-mail/fax to the PULIRE or Veronafiere Technical Offices. Obligatory documentation must be uploaded exclusively to the Veronafiere portal. 

2) STAND FITTER (stand fitted by a specialist firm)

Exhibitors who choose this option must provide the details (name, email address, VAT number) of the firm chosen. The firm will be informed by e-mail when to upload the obligatory documentation for approval of the file. 

WHAT MUST THE STAND FITTER DO?

Stand fitters who wish to propose a stand design must obtain the floor plan of the stand area exclusively from the exhibitor. For the rules on stand design please see the following regulations.

Stand fitters must wait to receive an e-mail with the login credentials and a link to access the reserved area of the Veronafiere portal. Only then they can upload the obligatory documentation for stand design approval. and browse the materials on the fairgrounds.

Stand fitters who are already registered on the Veronafiere portal (in possession of their own login credentials), may upload the approval documentation via the link https://pass.veronafiere.it/omnia/, only after receiving an e-mail notification from the Veronafiere portal.

Stand fitters who have not received the e-mail with login credentials for the Veronafiere portal should ask the exhibitor to pick their preferred stand fitting option in the reserved area of the site www.pulire-it.com.

OBLIGATORY DOCUMENTATION

For stand approval upload the following documents to the Veronafiere portal:

  • Floor plan and scale drawings (1:50 or 1:100) with perspective views
  • Copy of the stand fitter's third party liability insurance policy, (showing the latest payment and minimum coverage of €2,500,000), valid from 6 days prior to the start of the fair until 6 days after it
  • Form 5b STATEMENT ON THE FIRE REACTION OF MATERIALS accompanied by a copy of classification and fireproofing certificates for all materials used
  • Form 5c AUTHORIZATION OF THE STRUCTURES (only for “special setups” > see details on form)
  • Once stand assembly in the fair is complete, fill in Form 4 STATEMENT OF CONFORMITY TO PROFESSIONAL STANDARDS

For special structures, in addition to the obligatory documents, exhibitors must also provide a structural analysis report complete with working plans drawn up and signed by a certified member of the Order of Engineers/Architects. The structural analysis report can also be requested from the Veronafiere Certification Service.

Forms 4 / 5b / 5c are available from the DOCUMENTS section of the Veronafiere portal. For details and procedures on uploading documents to the Veronafiere portal see the Stand Fitter's Manual.

Do not send material by e-mail/fax to the PULIRE or Veronafiere Technical Offices. Obligatory documentation must be uploaded exclusively to the Veronafiere portal after logging in with the credentials sent by e-mail. 

3) PRE-FITTED (stand setup by the official exhibition stand fitter)

Choose this option if you wish to book a stand pre-fitted by the organizer. 

WHAT MUST THE OFFICIAL EXHIBITION STAND FITTER DO?

POZZANI SRL is the official exhibition stand fitter and is responsible for sending all obligatory documentation for approval of the stand design. 

4) NO FITTING UP

Choose this option if you only wish to exhibit your goods with no fitting up. Exhibitors who only use carpet or other furnishing items must choose stand fitting option 1) OWN PERSONNEL

WHAT MUST THE EXHIBITOR DO?

Exhibitors who choose no fitting up and only have their own goods and furniture (tables/chairs) in the stand, do not need to upload any document. 

ACCESS TO THE TRADE FAIR DURING FITTING UP AND TAKING DOWN

(FOR EXHIBITORS AND FITTERS)

Personnel and Vehicles wishing to enter the fair during fitting up and taking down must be accredited in the appropriate sections of the Veronafiere portal.  Once the paperwork has been approved by the competent offices in the reserved area of the Veronafiere portal it will be possible to print out the personal BARCODE PASS required for each employee and each vehicle to enter the fairgrounds during fitting up and taking down.

For details on the accreditation of Personnel and Vehicles and to print out the BARCODE PASS see the instructions in the Stand Fitter's Manual or the Exhibitor's Manual.  

IMPORTANT: The EXHIBITOR'S PASS does not permit access to the fair during fitting up and taking down. You must have your own BARCODE PASS.

ATTENTION: If all the required documents are not uploaded, Veronafiere may prohibit the stand fitter/exhibitor from entering the fairgrounds. Verification of documentation on site may also entail long waiting times. 

FITTING UP AND TAKING DOWN DATES

The dates and times for fitting up and taking down are given in Paragraphs 11.3 and 11.4 of the PULIRE 2017 Exhibition General Regulations.

To request an extension to the fitting up/taking down times contact S.A.T.E. (Servizi Assistenza Tecnica Espositori) in the fair. 

APPENDAGES

Full information on appendages can be found in Chapter 3 - Ceiling Appendages and Hanging Structures in the Veronafiere 2017 Technical Regulations

The Veronafiere pavilions are equipped, where possible, with ceiling hooks. This will enable exhibitors to hang lighting, sign boards and ceiling fixtures from the pavilion roof.

On request Veronafiere can provide cable points certified for a maximum load of 150 Kg from the maximum available height. Plans of the various quadrants showing the cable points are available on request.

For more information and quotes please contact: Andrea Righetti - Veronafiere Servizio Gestione Immobili - Ph. +39 045 8298.313 – fax +39 045 8298.289 – e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

IMPORTANT

Waste materials (carpet, temporary panels, electrical waste etc.) must be disposed of properly after fitting up and taking down. Exhibitors who fail meet the waste disposal obligations will be charged for the costs in full.

CONTACTS

For further information please contact the technical department by e-mail to: This email address is being protected from spambots. You need JavaScript enabled to view it.. Per ulteriori informazioni relative al portale di Veronafiere contattare il tecnico all’email This email address is being protected from spambots. You need JavaScript enabled to view it.

PULIRE 2017 | 23-25 MAY | Verona Italy | All Rights Reserved | Afidamp Servizi srl | VAT nr. 12732610154

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